Guests don't read the binder. Cleaners won't install another app.
So the Home Manual is a link on a QR sign by the door. Wi-Fi with a tap-to-copy button, arrival steps, house rules, how the coffee maker works. The Turnover Tracker turns every calendar checkout into a checklist your cleaner opens from a text, with photos, flags, and a timestamped PDF for the day a guest disputes a damage claim. Inventory & Loans covers the kayaks, cribs and heaters. You'll know what's free before you promise it, and what's still missing after checkout.
Built and priced by Eric, who founded a vacation rental company in 2004 and builds the systems behind cabin, lakefront and mountain rentals today. Nothing here bills by the door.
One answers the guest. One proves the turnover was done. The third is how you get your kayaks back.
The download library fixes your documents. These cover four jobs a document can't do. A document won't hand the Wi-Fi to a guest standing in your entryway. It won't send you the photo of the stripped bed while that still matters, and it has no idea which kayak is out.
Home Manual
free · 1 propertyA guest guidebook at a short link, built to be read on a phone in your entryway. It arrives pre-filled with the 11 sections every stay asks about: a welcome note, Wi-Fi, arrival & access, house rules, kitchen & coffee, heating, TV, trash day, local favorites, what to do if something goes wrong, checkout. Every blank stays a highlighted [PLACEHOLDER] until you overwrite it, so you can't miss an unfinished field. Print the QR sign and stand it by the door. The 11 pm "what's the Wi-Fi" message mostly stops.
- Wi-Fi network and password, with a tap-to-copy button. The guest types nothing
- Opens in any phone browser. No app, no login
- Printable QR sign for the entry table, and the same short link drops into your check-in message
- It's a draft until you publish. Before that the link shows only to you
- PDF export of the whole manual. It's yours even if you never log in again
Turnover Tracker
free · 1 propertyAirbnb and Vrbo both hand out an iCal link. Paste it once. Every checkout then becomes a scheduled turnover carrying a 29-item checklist: strip beds first, hair check in the bathroom, microwave ceiling, lint trap, thermostat set for arrival. Edit it per property. Your cleaner opens the turnover from a text you send with one tap, with no app and no account to make, then checks items off, uploads photos, and flags damage, low stock or a repair. The day a guest disputes a claim, you export the PDF.
- Calendar sync from the iCal URL you already have; direct bookings added by hand in ten seconds
- Same-day turn flagged in red on the schedule, so the tight ones don't surprise anyone
- Photo proof straight from the camera, timestamped on upload: every bed, every bathroom, kitchen, living room
- Damage / restock / maintenance flags with a photo. A repair flag opens a prefilled maintenance-board ticket with the cleaner's photo already attached, and your handyman opens it from a text
- Claim-ready PDF per turnover: what was checked and when, what was flagged, photos embedded
Inventory & Loans
free · 10 itemsThe kayaks, bikes, cribs, space heaters, ski racks and spare linen sets guests borrow, and that quietly walk off. Add what you own, book it out to a guest or a unit for a date range, and mark it back when it returns. Dates get checked against everything else already promised, so the same four kayaks can't go to two families in the same week. Overdue shows up without opening a spreadsheet.
- Availability worked out per day across the whole range. "Free" means free every day of it, including the ones you didn't look at
- A booking that would overdraw your stock gets refused before it saves, and it names the item and how many are actually free
- Delivered and returned tracked separately, so you know what's out versus what's merely promised
- Overdue items sit at the top: what should have come back and hasn't
- Retire an item without deleting it, so past loans still read correctly
Book Direct
free · 1 propertyA booking page for each property at its own address, vrabc.com/book/your-business/your-property/, short enough for a business card and a QR code in the welcome book. Real availability from the same calendar link the Turnover Tracker uses, a quote as the guest picks dates, and a request form. The guest pays on your own payment link. Nothing passes through this site.
- Nights already booked on Airbnb or Vrbo show as taken, so your own page cannot double-book you
- A nightly rate, a cleaning fee, a minimum stay, in USD or CAD. The total appears as the guest picks dates
- Requests land in your dashboard and your email. You confirm or decline, and the page tells guests dates are held once you do
- Paste a Stripe Payment Link, a Square or PayPal link, or any payment page you already have
- Unpublish in one click. The link stops working and nothing else changes
From a calendar checkout to a PDF you can attach to a claim
Paste the calendar link
Airbnb, Vrbo and most booking software will export a calendar link. The iCal URL usually sits under a "sync" or "export calendar" setting. Paste it once on the property page. Each checkout date becomes a turnover, with the next check-in beside it.
Text your cleaner the link
One tap opens your own Messages app with the link and the date filled in. It comes from your number, so it doesn't get swiped away like an app notification. Your cleaner downloads nothing and sets no password.
They work the checklist
Big tap targets, section by section. Photos of every bed and bathroom upload straight from the camera. Damage, low stock or a repair gets flagged with a note and a photo. You see it on your turnover page.
You keep the record
A PDF per turnover: what was checked and when, what was flagged, the photos with timestamps. That's what you attach to a damage claim or a deposit deduction.
The four things you don't pay for
No app to install
Your guest opens a link in Safari or Chrome. Your cleaner and your handyman get theirs by text, and open it the same way. The only account on this is yours.
No per-door fees
The going rate in this category is $7 to $20 per property, per month, forever, for software you configure once. Past your first free property this is one flat pass. The second cabin and the two-hundredth cost the same.
No middleman on the money
Nothing here sits between you and your cleaner. Pay them the way you already do, by e-transfer or Venmo or cash. No card fee. Nothing held for a payout window, and no percentage off their invoice.
You own the data
Every manual exports to PDF. Every turnover exports to a timestamped PDF with the photos embedded. If you leave, you leave with all of it. No subscription holds any of it back.
A guidebook doesn't cost more to host when you add a second cabin. Neither should the software.
I build the marketing and booking systems for cabin, lakefront and mountain rental operators, so I have watched this category get priced. Nearly every guidebook or cleaning tool on the market charges by the door, by the month, for something you configure once, and the meter usually starts at property number two and never stops. The server doesn't care that you bought a second cabin. So there's no meter here. The first property is free, and past that it's one pass, paid once, covering the second cabin and the five-hundredth alike.
All four tools are free for your first property. The All-Access Pass costs $69 CAD once, with no renewal, and raises each tool to 500 properties. It is the same pass that includes all 26 Pro toolkits in the library. The price is set for the documents. The tools ride along at no extra charge.
Nobody venture-funded this. There's no branded guest app, and nothing here texts your guests on your behalf. No cleaner marketplace either. What's left is the part that gets used: links your guest and your cleaner will actually open, and a PDF that holds up.
Where these stop
If your property management system (PMS) already builds the cleaning task and texts your cleaner, you don't need the Tracker. Keep what works. Guesty and Hostaway are two of the common ones; if you work straight out of the Airbnb and Vrbo apps, you don't have one. If you want a branded guest app with upsells and ID scanning, that's a $120-a-month category and this isn't it. These are for hosts who want the guest to get the Wi-Fi and the cleaner to send the photos, at no monthly cost. Questions before you start? Ask me directly.
Add your first property. It's free, and it stays free.
One account covers all four. A manual takes an evening. Paste a calendar link and the turnovers schedule themselves; the gear goes in as you lend it out.